How safe will your event be?

The importance of safety is something that simply cannot be overstated in the world of events and entertainment. Be it conversations around COVID-19 vaccination or cyber-security, there are many ways to look at safety at events. So in today's topic we will discuss what safety precautions we should take in order to make an event as safe as possible as proposed by Vijay Dalwani. 

Vijay Dalwani is a prominent name in the events industry. In Vijay Dalwani's event planning career he has planned numerous successful and safe events. Vijay Dalwani described everything regarding the safe events.

“Safety is by no means a result of luck. To have a safe event, you need to make preparations in advance and processes in place. There are a lot of variables at play! A lot can go wrong when large crowds come together, but that is the last thing you need or want to happen during your event” says Vijay Dalwani.

Here are some recommendations by Vijay Dalwani that will help you to make sure your attendees are safe.

Cables and wires play a key role in planning a safe event

“Cables and wires absolutely need to be secured at events. This is a non-negotiable! All cables on the floor at your event should have a cable ramp. If you do not secure your cables and wires, you run the risk of guests tripping and hurting themselves. Not only do you want to protect your attendees, but you also want to protect yourself as injuries could result in a potential lawsuit that could have easily been avoidable” suggested by Vijay Dalwani.

Event planners know how to keep an event safe!

When putting together events, there are a lot of elements that go into the production and execution. Staff will be setting up large structures, lifting speakers into the air, and suspending lights from hanging structures. There are so many variables in event production as well as labor with all kinds of various responsibilities.

According to Vijay Dalwani “If you do not have a properly trained professional AV and production team, it is more likely elements of your event will go wrong and peoples’ safety could be at risk. Excellent AV professionals know exactly how to plan a safe event. They set up the lights so the brightness is just right and secure the event setup against unpredictable weather and wind”.

Vijay Dalwani continues, saying “And let’s not forget about the security portion of planning a safe event! You need to hire highly skilled security personnel who ensure safety but are also knowledgeable as they are the ones that attendees tend to approach when they have questions. When selecting a security service for your event make sure that the staff has been trained in CPR and emergency services and is licensed and bonded”.

Crowd Management Must Be Considered!

You must choose a knowledgeable venue while planning a safe event. Before booking the venue, make a list of questions to ask the personnel. You should inquire about their emergency plans, evacuation plans, and power outage plans. They should be able to answer all of your inquiries about crowd control and event safety. Speaking with your venue and ensuring that emergency preparations are in place will give you peace of mind that the venue and employees will be able to perform on the day of your event.

Consider crowd shaping, a data-driven technique to understand your participants' behaviour and making real-time adjustments to the event. Encourage participants to provide feedback using mobile apps to assist improve the overall experience. Allow them to express themselves and communicate with a member of the staff on-site.

Cybersecurity Is Important

Encrypted Wi-Fi is required to secure the safety of your participants in the virtual world. Instead of having an open network, at the very least set up a password. To understand more about this increasingly important topic, you can view our webinar on cyber assaults and the steps you can take to prevent them.

Make Your Event Safe With COVID-19

One of the hottest topics in event safety these days has to do with COVID-19. Venues should be able to help you answer any concerns you might have. Planning a safe event with the pandemic in mind can mean many things, and venues are adapting in various ways. You could, for example, request proof of a negative test or vaccination of attendees and staff, set up contactless registration systems, and encourage social distancing.

Conclusion

Organizing a safe event can be approached from various directions. Firstly, make sure you hire qualified employees, from security guards to AV specialists. Second, you must take some measures to make sure that the guests have a positive experience. It's important to allow attendees to express their thoughts on your event so you can make adjustments in real time or improve on it going forward. Finally, safety isn't just about preventing people from tripping over cables and keeping the arena not too crowded. It's far more complicated than that. Cyberspace security is also a major concern. Password-protecting your network is the very least you should do.